Privacy Policy

1. Introductory Provisions

1.1. Emperium s.r.o., with its registered seat at Široká 24/4, Josefov, 110 00 Prague 1, Czech Republic, Company reg. no. 28453123, registered in the Commercial Register kept by the Municipal Court of Prague, File No.: C 142610 ("Emperium,") operates the website https://xiaomiwinterlaunch.cz/ (“Website”) and provides services as specified in the Terms and Conditions (the "Services") in connection with the Event as specified in the Terms and Conditions (the "Event") Emperium is organizing for its client Xiaomi. You can access to further information about how Xiaomi processes your personal information by clicking here.

1.2. The Website has been created exclusively for Event purposes, in particular for registration of its participants and to facilitate the travel arrangements for the Event participants and facilitating the Event logistics. Accordingly, this Privacy Policy has also been created exclusively for providing you with information about the data processing related to your use of this Website and your participation in the Event.

1.3. Since Emperium will only process your personal data on behalf of Xiaomi, following its indications and exclusively for the purpose of organizing the Event as agreed with Xiaomi, in this Privacy Policy, Xiaomi and Emperium collectively are referred to as “we” “our” or “us”.

1.4. We always process personal data in accordance with this Privacy Policy and applicable legislation, such as Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the “GDPR”).

1.5. Please read this Privacy Policy carefully to understand how we collect, process and protect your personal data if you use the Services, and what rights you have in this connection.

By entering the Website and/or using the Services and/or providing any personal data to us, you agree to be bound by this Privacy Policy and warrant that all personal data provided by you is accurate and that you are authorized to provide such personal data to us. If you do not agree to this Privacy Policy, please do not use the Website and/or Services.

2. Categories of personal data

2.1. We collect, process and protect the following personal data that you provide:

• E-mail address;
• Mobile phone number;
• First name(s) and last name(s), nickname(s);
• Address of residence;
• Passport or other ID card details, such as passport/ID card number, place of birth, date of birth, the date of issue of the passport/ID card, date of expiry of the passport/ID card, sex;
• Food allergies;
• Nationality / Citizienship;
• Other personal data you may share when contacting us; and
• IP address.

To be able to provide the Services, we will ask you to provide us with the above-mentioned personal data which can be used to contact or identify you. We will use personal data exclusively to provide Services (especially to book the flight tickets and accommodation), to contact you regarding the Services we provide and share with you information related to the Event, such as your flight ticket information, or other details regarding the travel or the Event. You may opt out of receiving any, or all, of these communications from us by reaching out to us at the email provided here in: info@xiaomiwinterlaunch.cz If you do so, please note we will not be able to send you further information about the Event.

3. Purposes of personal data Processing

3.1. We process personal data for the following purposes:

• a) Fulfillment and compliance with our contractual and statutory obligations;
• b) Organizing the Event and providing access to our Services;
• c) Providing Services and resolving any issues with regards to provision of Services;
• d) Detection, prevention and addressing of technical issues;
• e) Protection of our legitimate interests.

4. Retention and Transfer of personal data

4.1. We will retain and process personal data only for as long as is necessary for the purposes set out in this Privacy Policy and only to the extent necessary to comply with our contractual and legal obligations, resolve disputes, exercise our rights, and protect our interests.

4.2. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and that no personal data are transferred to any organization or a country unless there are adequate controls in place ensuring the security of personal data.

5. Disclosure of personal data

5.1. We may disclose personal data to a third party in particular in connection with:

• a) Provision of Services We will disclose the personal data in connection with the provision of our Services, in particular to airlines for the purpose of booking tickets, hotels, other partners for the purposes of managing reservations and obtaining other information that we will provide to you in connection with the flight and the Event.
• b) Disclosure for Law Enforcement We may, under certain circumstances, be required to disclose personal data by law or in response to requests made by public authorities (e.g., a court or a government agency).
• c) Legal Requirements We may disclose personal data if we believe in good faith that such disclosure is necessary in order to: (i) comply with a legal obligation, (ii) protect and/or defend our rights or property, (iii) prevent or investigate possible wrongdoing in connection with the Services, (iv) protect the safety of users of the Services or the public, (v) protect against legal liability.

5.2. To the extent necessary for the provision of the Services and managing your participation in the Event, we will share your personal data personal data with third parties such as:

• a) our affiliates;
• b) hosting providers;
• c) third parties and partners providing services for the purpose of fulfilling the obligations arising from the provision of Services.

By using our Services, you agree to processing and sharing of your personal data to the extent defined herein and in accordance with this Privacy Policy.

6. Cookies

6.1. When you visit our Website, we may collect some personal data in the form of cookies (a cookie is a small data file placed on your computer's hard drive that contains information that allows us to track your activity on the Website). The cookie does not contain personal data; however, if you provide us with some personal data, the cookies may act as an identifier to tie your personal data to your IP address or computer. We are committed to following the highest standards of privacy protection in relation to cookies. Other than the cookies necessary for the Website to function, you can always choose not to allow the cookies while using our Website.

7. Security

7.1. We are committed to storing all personal data securely. Therefore, we have implemented adequate physical, technical and organizational measures and plans for protecting and securing personal data (which do not, however, deprive you of your responsibility for taking adequate steps to secure your data). Our aim is to eliminate any unauthorized or unlawful processing of personal data as well as any accidental, unauthorized or unlawful accessing, use, transferring, processing, copying, transmitting, alteration, loss or damage of personal data.

7.2. Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Website, you are responsible for keeping this password strong and confidential. We ask you not to share the password with unauthorized persons.

7.3. Unfortunately, the transmission of information via the internet is never completely secure. Although we will do our best to protect personal data, we cannot guarantee the security of personal data transmitted by you. Any such transmission is at your own risk. Once we have received personal data, we will use strict procedures and security measures to protect personal data and prevent unauthorized access.

7.4. To maintain the highest standard of personal data protection, all information you provide to us is stored on secure servers behind firewalls. We restrict access to personal data to employees, contractors and agents who need to know such personal data in order to facilitate provision of the Services.

8. Your Rights

8.1. Subject to the rules and conditions set forth in the GDPR, you are or may be eligible to the following rights in relation to your personal data:

• a) Right of access

  You are eligible to request from us confirmation, as to whether or not personal data concerning you are being processed and, if this is the case, you may access further information about such processing.

  Your right of access can be exercised in accordance with the applicable laws. However, where requests from you are manifestly unfounded, excessive or repetitive, we may either:

  • charge a reasonable fee, considering the administrative costs of taking the actions requested; or
  • refuse to act on the request.

• b) Right to erasure (right to be forgotten)

  You are eligible to request from us the erasure of personal data concerning you without undue delay and we shall have the obligation to erase such data without undue delay if all respective conditions are met under the GDPR. Please note that erasure of your personal data may result in our inability to provide you with our Services.

• c) Right of rectification

  You are eligible to request from us without undue delay the rectification of inaccurate or incomplete personal data concerning you.

• d) Right to object

  You are eligible to object, on grounds relating to your particular situation at any time, to the processing of personal data.

• e) Right of restriction of processing

  You are eligible to request from us the restriction of processing of personal data.

• f) Right to data portability

  You are eligible to receive personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format, and you have the right to transmit those data to another controller without hindrance from us to which personal data have been provided.

• g) Right to withdraw consent

  You are eligible, where the processing is based on consent, to withdraw your consent at any time. Such withdrawal shall not affect the lawfulness of processing based on your consent before its withdrawal.

8.2. If you feel that your personal data have been processed unlawfully, please contact us at info@xiaomiwinterlaunch.cz and we will resolve the problem. You have the right to lodge a complaint with the competent supervisory authority. A list of competent supervisory authorities in the European Union is available at https://ec.europa.eu/digital-single-market/en/news/list-personal-data-protection-competent-authorities. In the Czech Republic, the competent supervisory authority is the Office for personal data Protection. You can learn more at https://www.uoou.cz/en/.

8.3. Please keep in mind that we respond to all enquiries within 30 days. Any requested change, once we have verified your identity and the request’s legitimacy, may take up to five (5) business days to take effect.

9. Final Provisions

9.1. In connection with our Services you may receive any links to and from websites of our partners, networks, advertisers and affiliates or third parties, particularly the airlines or hotels. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

9.2. The Services are not addressed to anyone under the age of 18. We do not, to our best knowledge, collect personal data from anyone under the age of 18. If you are a parent or a guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from children without verification of parental consent, we will take steps to remove that information from our servers.

9.3. We reserve the right to amend, modify, supplement or otherwise change this Privacy Policy at any time and for any reason. Any new version of this Privacy Policy supersedes its previous version as of the date of effectivity of the new version.

9.4. To the extent permitted by law, this Privacy Policy is governed and construed in line with the Czech law, and any dispute arising in connection with this Privacy Policy shall be settled solely at the competent court in the Czech Republic.

9.5. In case you have any questions about this Privacy Policy or our privacy practices, please contact us by email at info@xiaomiwinterlaunch.cz.

This Privacy Policy enters into force and become effective as of 16. 12. 2024.